Careers
Administrative Assistant - Royal Alexandra Hospital Foundation
The Royal Alexandra Hospital Foundation was established in 1984 as the charitable fundraising arm of the Royal Alexandra Hospital, which is a powerhouse provider of comprehensive care and advanced health research.
The Administrative Assistant reports directly to the President and CEO, works closely with the Royal Alexandra Hospital Foundation Board of Directors as well manages and supports the Foundation Office.
Key Responsibilities include:
• Attend board and committee meetings for the purpose of recording the minutes. Coordination of all meetings including preparation of agendas and arrangement of catering, locations, distribution of information with respect to the meeting and any action items
• Prepare all written materials and distribute (e.g. reports, memos, letters, etc.) for the purpose of informing the Board of Directors regarding foundation activities
• Represent the Foundation in a professional manner as the first point of contact for the Foundations Board of Directors and all other Volunteers. Respond in a friendly and timely manner to all requests from the Board of Directors and Volunteers.
• Promptly receive and screen incoming telephone calls to the President, taking messages as appropriate, and eliciting necessary information to allow timely and accurate responses. Respond where appropriate.
• Provide friendly and a professional greeting to all visitors to the office
• Remain aware, manage and update President and Vice Presidents schedules.
• Arrange travel, hotel, and car reservations and prepare itinerary for the President.
• Provide accurate Microsoft support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals.
• Develop and maintain organized filing system that permits easy reference and rapid retrieval of information.
• Maintain office efficiency by planning and implementing office systems, layout, maintenance and equipment procurement, maintain and replenish inventory, checking stock to determine inventory levels, and acting as staff liaison for technical support
• Perform weekly payroll entry and coordination of human resources forms
• Other general administrative duties as required
Requirements
Skills, Knowledge, Qualifications and Experience:
• Educational and experience preference is high school graduate with at least 2 years of secretarial and/or clerical work experience and good grasp of English usage, spelling, grammar and punctuation.
• Practical experience with Microsoft Word, Excel and Power Point.
• Candidate must be very organized and able to prioritize tasks.
• Ability to perform secretarial and clerical duties with deliberate speed and accuracy without immediate and constant supervision.
• Candidate must be friendly, personable and able to build harmonious working relationships with clients, co-workers and the general public.
• Ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must.
• Perform addition functions as directed or assumed on personal initiative
• Trusted with confidential information
• Willing to become familiar with parliamentary procedures (Roberts Rules of order)
Please send resume with cover letter to:
Attention, Human Resource Manager
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Application Deadline: December 31, 2011